INSTRUCTIONS
REGISTRATION AND ACTIVATION OF ENTRANT
Definition
An
entrant is a subject made up of one or more participants.
A
group leader may belong only to the category of designer.
A
group leader may not be changed.
Registration
An entrant must first register on the site by furnishing information such as:
first and last name, PEC email
(1), password and acceptance of privacy clause.
During registration, a new entrant creates a unique identity code called the
registration code.
The first and last names and PEC email indicated at registration are those
of the group leader; this information may not be modified subsequently.
Participants added subsequently may belong to any category, but may never become the group leader.
Following the rules explained above, before proceeding with registration, in the case
of group participation, it is important to identify the group leader and use his/her data
for registration to obtain the
registration code.
All communication between the Competition's web platform and the entrant shall take place using
the group leader's PEC email.
(1) N.B.: for registering on the platform, use of certified email
@postacertificata.gov.it
is not allowed, in that this type of mailbox is used exclusively for communication
between Government and governmental agencies and the Citizen as a private citizen
and not acting as a company or as a professional. See: Article 16 bis comma 5 of law number 2/2009.
Activation
At the end of registration, an email shall be sent to the PEC address indicated; said email
shall contain the registration code to be used in all phases of the competition and a link
to click to activate registration and guarantee the accuracy of the PEC email address used.
If the entrant does not receive an email for activation, he/she may request a re-send using
the function of
retrieve link for activation (recupera link di attivazione).
The entrant must click on the link received in the email to complete registration.
The activation link has no expiration date.
After having clicked on the activation link, the entrant will be redirected to the Login page.
Retrieve password
In case of necessity, the entrant may fill out a form
to
retrieve a password (recupero della password),
indicating the PEC email address and the registration code. The system provides for creating
a new password and sending it to the PEC email address provided by the entrant.
The new password substitutes the old one indicated during registration and may not be changed;
it is always possible to use the
retrieve a password function (recupero della password).
ENTRANTS RESERVED AREA
Once registration is complete, the
entrant can use the
registration code and password
to access the
Reserved Area (Area Riservata)
where all the functions needed to participate in the competition may be found.
The competition is divided into two phases:
- The first phase, accessible to all registered participants, provides for transmission
of Envelope A with personal data and Envelope B with the materials for design projects;
- The second phase, accessible only to the entrants admitted, provides for transmission only
of Envelope B with materials for design projects required for the second phase.
Participation in the competition provides for submitting a
file made up of personal
data (
Virtual Envelope A) and design projects (
Virtual Envelope B).
For the platform, the order in which the two Envelopes are prepared and completed makes
no difference. For example, it is possible to add materials to Virtual Envelope B
and subsequently complete the information in Virtual Envelope A or vice versa.
In the right-hand column on the site, each entrant always has at his/her disposal
the status of completion for the two Envelopes.
To facilitate understanding, the system uses colored circles to indicate the status:
Incomplete
To be completed
Completed and confirmed
Only after having completed and closed the two Virtual Envelopes will
it be possible to transmit the file, by the dates provided for by the competition.
VIRTUAL ENVELOPE A
Virtual Envelope A calls for providing personal data of the entrant whether single or in a group.
Personal Data for Entrant and Information of Other Participants
The platform asks that the group leader complete his/her own personal data by accessing
the section
VIRTUAL ENVELOPE A > list of participants
and by clicking on the button
modify your personal data.
The platform allows for creating a list of participants for each registered entrant.
These people may be defined by accessing the section
VIRTUAL ENVELOPE A > list of participants,
by clicking on the button
create a new participant and completing the personal data sheet.
The platform requires that the following rules be followed:
- The group leader must have registration number for the Professional Order
- Each participant in the category "designer" must be inserted with his/her
own number for registration in the Professional Order
After having completed the personal data sheets, it is necessary to load a file
of each participant's identity card by accessing the section
VIRTUAL ENVELOPE A > list of documents for participants and clicking on
the button
upload identity card in Virtual Envelope A.
It is furthermore possible, but not obligatory, to upload the file
of an additional document for each participant, such as for example the authorization of a Company.
The platform allows for visualizing the uploaded documents by clicking on
the button
view of the line corresponding to the participant.
If you wish to substitute a file for a participant, it is necessary to first eliminate
the file by clicking on the corresponding
delete button, and then upload a new file
clicking on the button
Upload identity card in Virtual Envelope A
or
Upload additional document in Virtual Envelope A.
The status of completion of personal data and PDF files for participants may
always be viewed in the section
VIRTUAL ENVELOPE A > list of participants.
Participant Management
Participants may be added, modified or removed at the discretion of the entrant;
only the group leader may not be eliminated; moreover, the data entered regarding
the group leader upon first registration may not be modified.
When a participant is eliminated, all his/her personal data and possible uploaded documents will be removed.
Confirmation of entrant's personal data and for other participants in a group
The platform requires specific confirmation of the data in Virtual Envelope A that
has been inserted up to now in order to generate a summary document that the entrant
must download and then complete, sign and upload.
When the information is complete and the identity cards of all participants
have been inserted and uploaded in the section
VIRTUAL ENVELOPE A > list of documents of participants,
a button will appear
Confirm participants' data.
To be able to proceed, you must click this button to complete insertion of data, after which
it cannot be modified, and thus you may move on to the subsequent step.
Download documents to be signed
After having clicked the button
Confirm participants' data, while still
in the section
VIRTUAL ENVELOPE A > list of documents of participants,
the entrant must click the new button Download PDF of documents to sign
to complete Envelope A in order to download the PDF file generated
by the platform with all the documents needed in order to complete
VIRTUAL ENVELOPE A.
In the PDF file, you will find in particular the following documents that
are partially pre-filled in by the platform:
- Application (to be filled out by group leader), made up of
- personal data, company data and other declarations of the Group leader
- personal data of the other designers if the entrant is represented by a group
- definition of group leader with space for signature of the other designers participating if entrant is a group
- personal data of collaborators and/or consultants
- Self-declaration in substitution of affidavit, made up of
- 3 pages for group leader, with space for signature
- 1 page for each designer, if entrant is a group
- Group data sheet with summary of data for group leader,
for other designers if the entrant is a group, and for possible collaborators and/or consultants
- Consent for treatment of personal data with space for signature
- Text of law D.Lgs.163/06 - Art. 38
Upload signed documents
The entrant must download this file (declaration_participants.pdf), print it,
complete the missing data, sign where it is indicated (group leader and other
designers/collaborators/consultants), scan all the pages of the document
(except for the text of the law D.Lgs. 163/06 – Art. 38) and upload the complete PDF
by clicking on the button
upload PDF of signed documents.
It is possible to view the uploaded document by clicking on the button
view
on the corresponding line. If necessary, for example if you realize that signatures
are missing or some data is incomplete, you may eliminate the document
by clicking on the button
delete and uploading it again by clicking
on the button
upload PDF of signed documents.
By uploading this file,
VIRTUAL ENVELOPE A is complete, and ready for closure.
VIRTUAL ENVELOPE B - PHASE 1
Virtual Envelope B requires that all documents specified in the competition
notice be uploaded, specifically the panels and the report in PDF format.
It is necessary that a text summarizing the report be inserted using the specific button.
Upload documents required
The platform allows for uploading the design panels and the report by accessing
the section
VIRTUAL ENVELOPE B> list of materials.
On this page you can view the list of uploaded panels, reports
in PDF format and the text summarizing the report.
For the platform, the order in which the panels, report
and summary report are uploaded makes no difference.
The entrant must click the button
upload panel to upload a panel
on the page for uploading he/she must select the number of the panel he/she is uploading.
It is possible to view the uploaded panel by clicking on the button
view on the corresponding line.
If you wish to substitute a panel, it is necessary to first cancel
it by clicking on the button
delete on the corresponding line and uploading
a new panel by clicking on the button
upload a panel.
The same functions are available for the report.
As described above, it is important to understand that until the file is closed,
it is possible to substitute many times the panels, report and summary text of the report.
DELIVERY OF FILE - PHASE 1
The procedure for transmitting documents and materials in Phase 1 of the competition requires
completion of Virtual Envelope A, Virtual Envelope B and subsequently closing the file.
To proceed to
close the file and thus to transmit it, it is necessary
that Virtual Envelope A and Virtual Envelope B be complete
and in the
state. In this condition,
the button
confirm, close and send virtual file Phase 1 in the right hand column
of the box
CLOSE VIRTUAL FILE – PHASE 1 will appear
and in the section
VIRTUAL ENVELOPE B> list of materials.
Once the procedure is ended, the entrant will receive an email with
the date and hour of transmission of the File of Phase 1 at the PEC email address used for registration.
After having sent the file, the entrant will be able to consult the documents sent by accessing the Reserved Area.
Between the end of Phase 1 and the start of Phase 2, the entrants will be able to use a form
to notify the RUP directly, furnishing comments. The form is accessible in the section
SEND A MESSAGE TO RUP> write a message.
It should be remembered that this is the only way entrants may communicate with RUP.
At the end of the procedures provided for by the first phase, the entrants
selected by the jury shall receive an email from the platform communicating
that they are admitted to the second phase of the competition.
The codes of entrants admitted to Phase 2 shall be published on the homepage and may be viewed by all.
VIRTUAL ENVELOPE B - PHASE 2
Virtual Envelope B requires that the documents specified by the competition notice be uploaded,
that is to say, the panels, the report and the calculation of expenses in PDF format
only for the entrants admitted to Phase 2.
Upload required documents
The platform allows for uploading the design panels, the report and the calculation
of expenses by accessing the section
VIRTUAL ENVELOPE B > list of materials.
On this page the list of the panels uploaded, the report, and the calculation
of expenses in PDF format may be viewed.
For the platform, the order in which the panels, the report
and the calculation of expenses are uploaded makes no difference.
The entrant must click the button
upload a panel to upload a panel,
on the page for uploading he/she must select the number of the panel he/she is uploading.
It is possible to view the uploaded panel by clicking on the button button
view
on the corresponding line. If you wish to substitute a panel, it is necessary
to first eliminate it by clicking on the button
delete on the corresponding
line and then uploading a new panel by clicking on the button
upload a panel.
The same functions are available for the report and the calculation of expenses.
As described above, it is important to understand that until the file is closed,
it is possible to substitute many times the panels, the report and the calculation of expenses.
DELIVERY OF FILE - PHASE 2
The procedure for transmission of the documents and panels in Phase 2 of the
competition requires that Virtual Envelope B be complete and subsequently the file shall be closed.
To proceed to
close the file and thus to transmit it, it is necessary
that Virtual Envelope B be complete
and in the
state.
In this condition, the button
Confirm, close and send virtual file Phase 2 in the right hand column
of the box
CLOSE VIRTUAL FILE – PHASE 2 will appear
and in the section
VIRTUAL ENVELOPE B> list of materials.
Once the procedure is ended, the entrant will receive an email with the date and hour
of transmission of the File of Phase 2 at the PEC email address used for registration.
After having sent the file, the entrant will be able to consult the documents sent by accessing the Reserved Area.
